Buy Smarter. Know What Things Really Cost.
Manage suppliers and purchase orders. Track shipments and landed costs. Get alerts when stock is low.
Real results for importers
25%
Lower Costs
Better supplier visibility and comparison
90%
Fewer Stockouts
Automatic reorder alerts work
60%
Faster Processing
Streamlined PO workflows
100%
Cost Visibility
Full landed cost tracking
SUPPLIER MANAGEMENT
Manage Suppliers Effectively
Keep all supplier information in one place. Contact details, payment terms, lead times, and performance history. Everything you need to build better supplier relationships.
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Complete supplier profiles
Contact details, payment terms, currency, tax info all in one place
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Multiple contacts
Different people for orders, invoices, and emergencies
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Price lists by supplier
Know what each supplier charges for each product
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Performance tracking
See who delivers on time and who doesn't
Ready to buy smarter?
See how Magnofy manages purchasing for importers.
PO MANAGEMENT
Smart Purchase Orders
Create purchase orders fast. From manual entry, system suggestions, or approved requests. Multi-currency support for international suppliers.
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Quick PO creation
Manual creation or auto-generate from suggestions
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Reorder alerts
System tells you when stock is low based on sales patterns
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Multi-currency
Create POs in your supplier's currency
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Templates for repeat orders
Save time on regular purchases
IMPORT TRACKING
Track Shipments & Landed Costs
For importers, knowing where goods are and what they really cost is essential. Track shipments from departure to arrival. Calculate true landed costs automatically.
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Shipment tracking
Know where your goods are from departure to arrival
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Landed cost calculation
Freight, duties, insurance, handling - all added up
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Import documentation
Bills of lading, packing lists, customs documents
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True margin visibility
See what products really cost, not just supplier price
GOODS RECEIVING
Receive Goods Properly
Record what arrives. Handle partial deliveries. Capture batch and serial numbers. Note quality issues. Keep your inventory accurate from the start.
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PO-based receiving
Select order and record quantities received
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Partial receipts
Handle split shipments and back-orders
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Quality checks
Note issues, quarantine items, create claims
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Lot and serial capture
Assign tracking numbers during receipt
GOVERNANCE
Control with Approval Workflows
Ensure proper authorization before spending
Value-Based Approvals
Different approvers for bigger orders
Department Routing
Send to right people by category
Email Notifications
Approvers get notified automatically
Full Audit Trail
Track who approved what and when
Fast Turnaround
Mobile approvals for quick decisions
Policy Enforcement
Rules enforced consistently
Ready to buy smarter?
See how Magnofy manages purchasing for importers.
Procurement for Importers and Distributors
Import and distribution businesses have special purchasing needs. Overseas suppliers. Landed cost calculations. Shipment tracking. Keeping the right amount of stock without tying up too much cash.
Your challenges are unique:
- International suppliers with different currencies
- Shipping costs that need to be allocated
- Customs duties that affect your margins
- Lead times measured in weeks, not days
- Quality checks on arrival
Magnofy handles all of this with tools built for your kind of business.
The Complete Procurement Cycle
Request → Approve → Order → Ship → Receive → Pay
Everything connected. Full visibility at every step.
- Request: Staff submit purchase requests for approval
- Approve: Managers review and authorize spending
- Order: Create POs with full supplier details
- Ship: Track shipments from departure to arrival
- Receive: Record what arrives, note any issues
- Pay: Match invoices, schedule payments
Each step flows naturally. Your data stays consistent and audit-ready.
Built for Import Distribution
Unlike generic procurement software, Magnofy understands importing:
- Landed costs are built in - Not an afterthought or add-on
- Multi-currency from day one - Buy in any currency
- Shipment tracking included - Know where goods are
- Customs documentation - Track HS codes and duties
Whether you’re importing from one country or twenty, Magnofy gives you the visibility and control you need.
Ready to improve your purchasing? Get a demo and see how Magnofy works for import and distribution.
What You Get
Real impact on your operations
Fewer Stockouts
Automatic reorder alerts mean you always have what customers need. Never miss a sale because you ran out.
Lower Costs
Supplier tracking and comparison help you negotiate better deals. See who performs and who doesn't.
Accurate Costing
Landed cost tracking shows true product costs. Make better pricing decisions based on real margins.
Faster Processing
Streamlined workflows and approvals cut the time from request to receipt.
Better Supplier Relationships
Clear communication and on-time payments make you a preferred customer.
Full Compliance
Track import documentation, customs codes, and regulatory requirements.
Connected to Your Business
Purchasing data flows automatically to other modules
Inventory
Stock updates when goods arrive. Automatic valuation.
Accounting
AP entries, landed costs, and payment tracking.
Sales
Plan purchases based on sales forecasts.
Reports
Purchase analytics and supplier dashboards.
Ready to connect everything?
See how Magnofy integrates with your existing tools.
Common questions
What is procurement software?
Procurement software helps you manage buying. Find what you need, pick suppliers, create purchase orders, receive goods, and pay invoices. For import businesses, it also tracks international shipments and landed costs so you know your true product costs.
How do automatic reorder suggestions work?
Magnofy watches your inventory and sales patterns. When stock gets low or when sales velocity will use up available stock, it tells you. You can review the suggestions and create purchase orders with a few clicks. No more running out unexpectedly.
Can I track imports and landed costs?
Yes. Track the whole import process from PO to shipping to customs to arrival. Add up all costs - product price, freight, insurance, duties, handling. Spread them across received items so you see true product costs.
How does goods receiving work?
When goods arrive, select the purchase order and record what came in. Handle partial deliveries and back-orders. Capture lot numbers and expiry dates. Note any quality issues. Inventory updates automatically.
Do you support approval workflows?
Yes. Set up approval rules based on PO value or department. Orders above certain amounts need manager approval before going to suppliers. Approvers get email notifications. All approvals are tracked with full audit trail.
How do I manage supplier payments?
Match supplier invoices against purchase orders and receipts (three-way matching). Track what you owe and when it's due. Schedule payments. AP entries are created automatically. Take early payment discounts when available.
Ready to take control?
See how Magnofy's purchase & procurement software can work for your business.