From Quote to Payment in One System
Create quotes, orders, and invoices. Track payments. Control credit limits. Stop chasing spreadsheets.
Results from real businesses
50%
Faster Collections
Credit control catches problems early
80%
Less Manual Work
Quotes convert to invoices automatically
15%
Fewer Bad Debts
Credit limits enforced automatically
2x
Faster Quotes
Templates and saved pricing speed things up
SALES QUOTES
Create Quotes That Convert
Make professional quotes fast and turn them into orders with one click. Your sales team gets the tools they need to close deals faster.
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Fast product search
Find items instantly and see current prices and availability
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Customer-specific pricing
Automatic price tiers for different customers and contracts
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Expiry tracking
Set when quotes expire and get reminders to follow up
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Conversion tracking
See which quotes convert and where you're losing deals
Ready to simplify your sales process?
Get a demo and see the full quote-to-cash workflow.
ORDER MANAGEMENT
Process Orders Without Hassle
Handle orders with full visibility. Check stock, verify credit, schedule delivery - all in one flow. No more switching between systems.
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Real-time stock check
See what's available while entering orders - no surprises
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Automatic credit check
System verifies limits and overdue invoices before accepting
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Delivery scheduling
Set expected dates and track fulfillment progress
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Full order tracking
From confirmed to delivered to invoiced - always know the status
CREDIT MANAGEMENT
Control Credit, Protect Cash
Protect your business from bad debt. Set credit limits, enforce payment terms, and get paid faster with built-in credit control.
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Customer credit limits
Set maximum outstanding balances per customer
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Automatic enforcement
Block orders that exceed limits or have overdue invoices
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Manager override
Approve exceptions when needed with full audit trail
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Aging reports
See who owes you money - 30, 60, 90 days and beyond
COLLECTIONS
Track Every Payment
Record all types of payments. See balances update instantly. Know exactly who owes you what and for how long.
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Multiple payment types
Cash, bank transfers, cheques, credit cards - all tracked
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Post-dated cheques
Manage PDCs and track when they're due for deposit
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Partial payments
Apply payments to specific invoices or let system allocate
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Payment history
Complete record per customer for easy reference
INVOICING FEATURES
Professional Invoicing
Create and send invoices with minimal effort
Auto-Generate
Create invoices from deliveries or orders with one click
Batch Invoicing
Multiple deliveries in one invoice when you need it
Credit Notes
Handle returns and adjustments properly
Tax Calculation
Automatic VAT/GST for your jurisdiction
Email Delivery
Send invoices direct to customers' inbox
Professional Templates
Branded documents with your company details
Questions about our sales features?
Our team understands distribution.
Sales Made Simple for Distribution
Distribution and wholesale sales are complex. Credit terms, tiered pricing, deliveries, collections. Regular sales software doesn’t handle this.
Your challenges are unique:
- Different prices for different customers
- Credit limits that need to be enforced
- Post-dated cheques to track
- Partial shipments to manage
- Collections that take time
Magnofy is built for B2B distribution. It takes you from first quote to final payment. Credit control is built in to protect your cash.
The Complete Sales Flow
Quote → Order → Delivery → Invoice → Payment
Everything connected. Nothing falls through the cracks.
- Quote: Create professional quotes with customer-specific pricing
- Order: Convert quotes with one click, automatic credit check
- Delivery: Generate picking lists, track shipments
- Invoice: Auto-generate from deliveries, email directly
- Payment: Record payments, track aging, manage collections
Each step flows naturally to the next. Your data is always consistent.
Built for B2B Relationships
Unlike retail-focused software, Magnofy understands wholesale:
- Credit terms are standard - Not an afterthought
- Price tiers are built in - Different customers, different prices
- Payment tracking is robust - PDCs, partials, allocations
- Customer history is complete - Orders, payments, notes, everything
Whether you’re selling to 50 customers or 5,000, Magnofy gives you the tools to manage relationships and protect your cash flow.
Want to simplify your sales process? Get a demo and see Magnofy’s sales features in action.
Why Distribution Companies Choose Magnofy
Real impact on your bottom line
Collect Faster
Credit control and aging reports help you get paid quicker and avoid bad debt.
Stop Double Entry
Sales transactions flow to inventory and accounting automatically. No more matching at month-end.
Help Your Sales Team
Give them real-time stock, pricing, and customer history. Faster quotes mean more deals.
Better Customer Service
With complete order and payment history, answer customer questions right away.
Full Visibility
See sales by customer, product, region, or salesperson. Track targets and commissions.
Mobile Ready
Your team can create quotes and check stock from anywhere with an internet connection.
Connected to Your Whole Business
Sales data flows automatically to other modules
Inventory
Real-time stock and reservations keep everything in sync
Purchasing
Reorder automatically based on sales velocity
Accounting
Automatic AR entries - no duplicate data entry
CRM
Full customer history in one place
Ready to connect everything?
See how Magnofy integrates with your existing tools.
Common questions
What is sales and invoicing software?
Sales and invoicing software handles your whole sales process. Create quotes. Convert to orders. Generate invoices. Track payments. For distribution businesses, it also includes credit control and customer aging reports. Everything is connected so you never have to enter data twice.
How does credit control work in Magnofy?
You set a credit limit for each customer. When they place an order, the system checks their limit and outstanding balance. If they're over the limit or have overdue invoices, the order can be blocked. A manager can approve exceptions when needed. This protects your cash flow automatically.
Can I track partial payments and post-dated cheques?
Yes. Record partial payments against invoices - the system tracks what's still owed. Manage post-dated cheques (PDCs) with due dates and track when they're deposited. This is essential for B2B distribution where payment terms are common.
How do delivery notes work?
When you confirm an order, create a delivery note for your warehouse team. They pick and pack. When goods are shipped, convert the delivery note to an invoice. Track which orders have been delivered and which are waiting. Partial shipments are supported too.
Can my sales team use it on mobile?
Magnofy works in any web browser. Your team can create quotes, check stock levels, and see customer history from their phone or tablet. Perfect for sales reps in the field or managers checking on things after hours.
How does it connect to accounting?
All invoices create entries in accounts receivable automatically. Payments update balances. Month-end reconciliation is easy because sales and accounting use the same data. No more matching invoices between systems.
Can I track sales performance by rep or region?
Yes. Run reports by salesperson, customer, product, or region. Track targets and commissions. See trends over time. Identify your best customers and your best performers.
What about returns and credit notes?
Handle returns properly with credit notes that link back to the original invoice. Stock is returned to inventory. Customer balances update automatically. Full audit trail for everything.
Ready to take control?
See how Magnofy's sales & invoicing software can work for your business.